according to Art. 13 DSGVO
Thank you for visiting our website and for your interest in our services and products. The protection of your privacy is very important to us. Below we inform you in detail about the handling of your personal data. As a matter of principle, we act in accordance with the regulations on the protection of personal data in accordance with the German Data Protection Regulation (Datenschutzgrundverordnung, DSGVO), the German Federal Data Protection Act (Bundesdatenschutzgesetz, BDSG) in its new version and other legal regulations.
Table of contents
1. Name and contact details
The responsible body is Horstmann Maschinenbau GmbH, which can be reached at the following contact details:
Phone: +49 2568 9314 – 0
Managing Director: Klaus Horstmann
2. Contact details of the data protection officer
E-mail: firstname.lastname@example.org (see above for postal address)
3. Purposes, legal bases of data processing and legitimate interests
3.1 Accessing our website
3.1.1 Log files
You can visit our websites without providing any personal information. We only store access data in so-called server log files, such as the name of the requested file, the date and time of the request, the amount of data transferred and the requesting provider. This data is evaluated exclusively to ensure trouble-free operation of the site and to improve our offer and does not allow us to draw any conclusions about your person.
You can revoke your consent to the storage of your contact data (for example via the contact form) at any time with effect for the future by e-mail: email@example.com.
3.1.2 Links and cookies
see point 13 Links and cookies
3.2 Data processing for advertising purposes
3.2.1 Product recommendation by e-mail
As an existing customer, you will regularly receive product recommendations from us by e-mail. In doing so, we use the names and e-mail addresses you provided as part of your order to promote our own products that are similar to those you purchased from us as a result of an order you have already placed.
The legal basis for this data processing is §7 UWG paragraph (3).
Reference to the right of objection
You can object to data processing for the aforementioned purposes at any time with effect for the future. To do so, please send an e-mail to: firstname.lastname@example.org
If you object, the data will be blocked for further data processing for advertising purposes. We would like to point out that in exceptional cases, advertising material may still be sent temporarily after receipt of your objection. This is technically due to the necessary lead time within the selection process and does not mean that we have not implemented your objection.
3.3 Data processing for contact enquiry, contract initiation and processing as well as customer care
Insofar as you have provided us with personal data (for example via contact form or e-mail), we will only use this data to answer your enquiries, to process the contracts concluded with you, for technical administration or in the context of follow-up (e.g. processing of complaints).
Personal data is collected via the contact/inquiry form on our website. The data collected can be seen in the contact form. Your details will be stored by us for the purpose of processing the enquiry and in the event of follow-up questions. The information you provide is voluntary. The processing of the data entered in the contact form is based on your consent (Art. 6 para. 1 lit. a DSGVO). You can revoke your consent at any time for the future. To do so, simply send an informal message by e-mail to email@example.com
The legal basis for this data processing is Art. 6 para. 1 letters a), b) and f) DSGVO
3.4 Data processing in the context of your application
We process personal data if you voluntarily provide it to us as part of your application by contacting us (by post or email). The processing of your personal data is necessary for the application procedure. We use the data you provide exclusively for processing your application. The legal basis for this data processing is Art. 88 DSGVO in conjunction with. §26 para.1 BDSG.
3.5 Data processing in the context of your visit to our premises or a trade fair visit
We collect your contact data in paper form during your visit to our premises or our exhibition stand. The collection of your personal data is mandatory in the context of the fight against the SARS-CoV-2 coronavirus.
We use the personal data you provide solely for the purpose of traceability to combat the SARS-CoV-2 coronavirus/tracing chains of infection.
The legal basis for this data processing is § 26 para. 1 BDSG or Art. 6 para. 1 sentence 1 lit. f) DSGVO, § 26 para. 3 BDSG and Art. 9 para. 2 lit. b) DSGVO, § 22 para. 1 no. 1b BDSG, duty of care BGB and Occupational Health and Safety Act (Fürsorgepflicht BGB und Arbeitsschutzgesetz), §16 IfSG (Infection Protection Act, Infektionsschutzgesetz), legal basis according to Art. 6 para. 1 lit. c) DSGVO, performance of public interest tasks according to Art. 6 para. 1 lit. e) DSGVO.
4. Recipient of the data
Your data will only be passed on to third parties if this is necessary for the fulfilment and processing of the respective service. For the processing of product orders, we pass on your data to the shipping company commissioned with the delivery, insofar as this is necessary for the delivery.
5. Transfer to third countries
currently not planned
6. Storage period of the data
The controller shall process and store personal data of the data subject only for as long as is necessary to achieve the purpose of the storage. In addition, storage may take place insofar as this has been provided for by the European or national legislator in Union regulations, laws or other provisions to which the controller is subject.
As soon as the purpose of storage ceases to apply or a storage period prescribed by the aforementioned regulations expires, the personal data is routinely blocked, anonymized or deleted.
7. Right to information, rectification, erasure, restriction of processing
The customers, suppliers, service providers, interested parties and employees of Horstmann Maschinenbau GmbH have the right to information, correction and deletion or restriction of processing of the personal data stored by us.
Deletion takes place if there are no retention obligations. As long as the retention obligations exist, a restriction of the processing can be made.
8. Right of objection, data portability and revocation of consent
Customers, suppliers, service providers, interested parties and employees have the right to object to processing and the right to data portability. If the processing is based on consent – as in the case of consent to contact via contact form on our website – this consent can be revoked at any time with effect for the future.
9. Right of appeal to the supervisory authority
Data subjects have the right to complain to the supervisory authority responsible for them. The contact details of the supervisory authority responsible for us are:
The State Commissioner for Data Protection and Freedom of Information of North Rhine-Westphalia
Postfach 20 04 44
Phone: +49 211 38424-0
10. Necessity of the provision of data
The provision of personal data is necessary in order to be able to carry out the business relationship. If the data is not provided, the business relationship with Horstmann Maschinenbau GmbH may be partially or completely impossible.
Automated decision-making including profiling is not carried out in this context.
11. Processing of personal data
We only collect, process or use your personal data within our internet offer if you send us an enquiry via e-mail or contact form and the data necessary for processing your request. You are able to decide for yourself whether and which data you transmit to us.
12. Use and disclosure of personal data and purpose limitation
When you send us an e-mail, personal data is collected. We take the necessary precautions to protect this data accordingly and then process it exclusively for the purpose of processing the contract and to protect our own legitimate business interests (pursuant to Art. 6 Para. 1 lit.f DSGVO). All systems in which your data is stored are password protected and only accessible to certain persons.
Our employees have been obliged to observe data secrecy. We do not pass on personal data of our customers to unauthorized third parties. Sensitive information, which also concerns the security of our customers, is stored exclusively in encrypted form.
13. Links and cookies
Links to other websites
If we refer to other Internet pages within our Internet offer by means of links, the operators of the external offers or pages are responsible for the data protection regulations in this case.
Some of the Internet pages use so-called cookies. Cookies do not cause any damage to your computer and do not contain viruses. Cookies serve to make our offer more user-friendly, effective and secure. Cookies are small text files that are stored on your computer and saved by your browser.
Most of the cookies we use are so-called “session cookies”. They are automatically deleted after the end of your visit. Other cookies remain stored on your end device for up to 7 days or until you delete them yourself. These cookies enable us to recognize your browser on your next visit.
You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general and activate the automatic deletion of cookies when closing the browser. If you deactivate cookies, the functionality of this website may be limited.
Cookies that are required to carry out the electronic communication process or to provide certain functions you have requested are stored on the basis of Art. 6 (1) lit. f DSGVO. The website operator has a legitimate interest in storing cookies for the technically error-free and optimized provision of its services. Furthermore, we use marketing cookies for analysis purposes if you have consented to this.
Google Analytics for web analysis
We have activated the IP anonymization function on this website. This means that your IP address is shortened by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area before being transmitted to the USA. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity and providing other services relating to website activity and internet usage to the website operator. The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data.
In order to ensure sufficient data security when submitting the contact form, we use the reCAPTCHA service of Google Inc. in certain cases. This is primarily used to distinguish whether the input is made by a natural person or improperly by machine and automated processing. The service includes the sending of the IP address and any other data required by Google for the reCAPTCHA service to Google. The deviating data protection provisions of Google Inc. apply here.
We take technical and organizational measures to ensure the security of your personal data. Your data is protected against loss, destruction, falsification, manipulation and unauthorized access. If you would like to send us confidential data and prefer a secure communication channel, send us your e-mail encrypted via S/MIME. We will also send you our public key [S/MIME Public-Key] by e-mail.
Our websites are also accessible via TLS encrypted [https].
15. Questions, comments and information
If you have any questions regarding the collection, processing or use of your personal data, or if you would like to request information, correct, block or delete data, or revoke any consent you may have given or object to a specific use of data, please contact our company data protection department by
e-mail: firstname.lastname@example.org (see above for postal address).